How To Get More Done In Less Time

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The dangers of multitasking while working in your wedding business aren’t very extreme, except when it comes to your work time. Each time you let yourself get distracted and switch tasks you are actually slowing yourself down. This doesn’t just apply to being interrupted by outside sources, but also applies when you try to do more than one thing at a time. It might feel like you are just losing one minute here, and three minutes there, but it actually adds up to more like 5 minutes here, 30 minutes there.

Stop multitasking! Your time at work is limited and in order to accomplish a lot you need to stay focused. Eva Rykr recommends that you don’t let your email control your life but instead schedule a couple times a day to check it. Create a list of projects and make sure you have set aside the time to work on them, giving yourself the opportunity to focus your undivided attention on them. What do you think? 

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Figuring Out Time Management

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Time management in a wedding business is probably close to the number one most important thing you need to figure out to make your business successful. Obviously that means making lists of what you have to do and working your way through it. My life is run by lists, but that isn’t just where it ends.

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Debbie Dowling of Wedding Pro Newsletter talks in her video about how crucial it is to figure out when you are at your best during the day, and to plan your to do list around it. For me I’m at my most creative point in the late afternoon, but I’m the most productive in the late morning. If you can utilize those peak points during the day you’ll be able to move incredibly fast through your work list, and not only accomplish more, but you will also feel much more successful.

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3 Steps To Be More Productive

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So you are running your own wedding business which is really cool, except for how much time you are spending every day on it. You are probably like the rest of us, wondering how on earth you can get everything done that you need to, but still have time for outside activities like spending time with family.

In Justin Lukasavige’s amazing article he recommends that first off you need to track your time spent. You’ll be amazed to find that there are huge gaps in between actual work, which is time you can cut out. Second, schedule everything – lunch breaks, phone calls, travel time, it all needs to be on your schedule. While you’re at it, don’t wait to schedule something until the day of. Go ahead and schedule things a week, or even a month in advance.

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Are You Being Productive Or Just Doing Busy Work?

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It is inevitable that at least once a week I hear someone say that there just isn’t enough time in a day to get their work done. We have all been there, and it is a constant challenge to find ways to get everything done. When you are building your wedding business it can often be even more challenging to find time in your day to get everything done.

The bottom line according to Natalie Bradley (Event Planning entrepreneur author of the “Bride Attraction” weekly e-zine) is figuring out what work is productive and what is busy work. For instance constantly trying to keep up with emails every minute of every day can become a huge distraction and will keep you from being productive. To build a successful wedding business you need to set times during the day to deal with all the busy work and limit yourself to those times.

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How Do I Find Time To Do Everything For My Wedding Business?

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One of the most challenging things about having a small wedding business is that we’re responsible for everything.

Not only do we have to be an expert at our trade…whether that’s music, photography, invitations, video, floristry, etc…we’ve got to wear all the other hats in our business, too.  Plus, most of us have a family to take care of.

It’s enough to drive us nuts!

Time management is one of the biggest challenges wedding vendors have that directly relates to have much money we make.  But it’s a slippery one; unlike getting leads or booking weddings, it’s not something that’s easy to measure.

If you want more time to work on your business, steal it back from these “time thieves.”

The 3 Big Time Thieves

1) Distraction and Interruption

Studies show that every time we’re interrupted it takes 20 minutes to get back into that “flow state.”  We’re wasting time because we allow ourselves to be distracted by phone calls, text messages and email all day long.

If you want to double your productivity, work for 50-90 minutes of uninterrupted time on a single task in a location where you won’t be distracted.  Turn off your email, cell phone and close the door.  

Multi-tasking just doesn’t work; it wastes your precious time.

2) Urgent but Unimportant Activities

Have you ever had a day that was SO busy, where you worked from the time you got up until your exhausted head hit the pillow, but when you think back over your day it seems like you didn’t get anything done?

It’s really easy to get caught up in doing all the “little stuff” that doesn’t make us any money or get us closer to those long-term important goals for our business.

Stephen Covey calls those the “urgent but unimportant” tasks.  Those could be unimportant phone calls or emails from people who REALLY want a response, but they have no impact on your health, happiness or financial success.

Eliminate, delegate or outsource as many of these Urgent but Unimportant tasks as possible so that you can spend your time on making money for your business.

3) Time Wasters

One of my biggest time wasters was EMAIL.

I was completely addicted to checking my email first thing in the morning.  Once I read the emails in my inbox, I had to respond to them.  And then I started reading my email newsletter subscriptions and pretty soon I was surfing the net…

Before I knew it, hours had passed.

Once I reduced the time I was wasting with email and surfing the internet, I ending up with 1-2 hours of found time I didn’t even know I had.

Your time wasters might be: television, Youtube, Facebook, text messaging…

Eliminate or limit even a few and you’ll find your own lost time.

Stealing Back Your Time

You’ve probably thought of a few time wasters in your life, right?  Now it’s time to do something about them.

Print out this PDF.  Then fill it out and take some action.  You’ll rescue your stolen time before you know it!

What’s your biggest time waster?

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